Department: College Counseling
Reports To: Director of College Counseling
Faculty/Staff: Faculty
Part Time/Full Time: Full Time

Job Purpose

The primary role of each of our two Associate Directors of College Counseling is to guide every year approximately 40 members of the graduating class through the college and/or gap-year application process.

Essential Responsibilities & Duties

• Get to know each counselee’s background, interests, talents, and achievements
• Work with counselees and their parents/guardians to develop an appropriate list of prospective colleges and to solicit teacher recommendations
• Review each counselee’s college applications as necessary
• Advocate for each counselee as appropriate, primarily through a comprehensive written evaluation
• Work with each counselee’s family to ensure financial aid documents are submitted properly and on time
• Submit each counselee’s supporting documents on time to colleges
• Lead a comprehensive parent communication and education plan
• Visit approximately 17 colleges per year
• Host college admissions representatives on our campus
• Assist the director in planning and executing on-campus college counseling events for prospective and current students, and their families
• Serve as a faculty member and perform relevant duties (coaching, dormitory duty, and/or teaching) as time and qualifications allow
• Other duties as assigned pertaining to the success of the college counseling team

Position, Education/Certification and Software Requirements

• Bachelor’s degree
• Ideally five or more years of experience in a competitive college admissions office and/or independent school setting
• Familiarity with a broad range of colleges
• Excellent organizational and communication (verbal and written) skills
• Willingness to participate fully in the life of a vibrant boarding school community

Department: Technology
Reports To: Technology Leadership
Full Time/Part Time: Part Time (20 hours)
Faculty/Staff: Staff
Full Year/Academic Year/Other: Academic Year
Exempt/Non-Exempt: Non-Exempt
Benefits Eligible: No

Job Purpose

The A/V Specialist serves two important roles for the School. Primary technician for all events requiring audio-visual/technology systems and serves as a secondary support specialist within the technology office.

Essential Functions & Duties

• Support general event technology needs by planning with event organizers and ensuring appropriate a/v equipment is set up and ready for use, including troubleshooting audio, lighting, and video issues during the event.
• Attend weekly campus event meetings and provide support for appropriate technology resources required.
• Proactively identify campus technology improvements and work in the Technology Office to develop, propose and recommend solutions on how to improve current systems and processes.
• Inventory and maintain A/V equipment. Advise technology leadership when replacement equipment is needed.
• Serve as A/V support for theater events as the backup to the Theater Director.
• Assist with education and training as needed when employees need assistance with A/V.
• Other duties as assigned.

Position, Education/Certification and Software Requirements:

• Experience with A/V technology, specifically audio, video, and lighting systems.
• Strong troubleshooting abilities, and excellent verbal and written communication skills with a dedication to follow-through
• Possess a demonstrated ability and willingness to learn quickly and independently.
• A friendly, open demeanor and genuine enthusiasm for being part of a high school community
• Position requires weekend and/or evening work, dependent on production schedule.
• Ability to lift equipment up to 50 pounds, This job is performed in a multi -building school environment with stairways.
• Relevant degree, certifications, or equivalent years of experience required.

Job Title: Payroll / Human Resources Specialist
Department: Business Office
Reports To: Human Resources Director and Controller
Part Time/Full Time: Full Time
Faculty/Staff: Staff
Full Year/Academic Year/Other (Specify): Full Year
Exempt/Non-Exempt: Non-exempt

Job Purpose

The Payroll and Human Resources Specialist is responsible for preparing and producing timely and accurate payrolls, assisting with human resources and benefits administration, and general accounting duties.

Essential Functions & Duties

• Responsible for the preparation and processing of monthly and biweekly payrolls for over 170 employees; review and ensure accuracy and timeliness of approved timesheets; enter, track and deduct all garnishments, rate changes and payroll deductions
• Research and resolve questions from managers and employees as they relate to the processing of payroll, benefits and employment information
• Manage the onboarding/off boarding process
• Maintain and update all databases which include employee data. This includes but is not limited to: Employee Navigator, Paylocity, Drug Testing, Safe Schools, Sundial
• Maintain employment files and information
• Produce and generate reports as needed or requested
• Review and issue annual W-2 and 1095-C forms to employees
• Process employment verifications (E-Verify and background checks) on all new hires or as needed
• Assist with Worker’s Compensation and Unemployment Compensation claims reporting
• Enter all employee transactions (enrollment, changes, termination) for medical, dental, life, and retirement benefits
• Review medical, dental and life insurance invoices to ensure changes have been processed correctly
• Stay current and ensure compliance with Federal and state legislation pertaining to payroll
• Assist with Student Accounts maintenance and recordkeeping
• Assist with petty cash reconciliation
• Prepare journal entry to record payroll expense
• Assist with special projects as assigned by management
• Must adhere to all School policies as outlined in the Employee Handbook
• Continually meet or exceed Pomfret School’s Standards of Behavior, Character, and Engagement
• Perform other duties as assigned

Position, Education/Certification and Software Requirements

Associates degree in business, finance or accounting preferred

2-3 years of payroll processing experience preferred

Experience with Paylocity a plus

Proficient with Google Applications and Macs

Ability to maintain confidentiality and exercise extreme discretion

Excellent problem solving/judgement skills; and high level of attention to detail and accuracy

Ability to handle and prioritize multiple tasks and adhere to tight deadlines

Job Title: Admissions Guest Specialist
Department: Admissions
Reports To: Director of Enrollment Management
Full Time/Part Time: Full Time
Faculty/Staff: Staff
Full Year/Academic Year/Other: Temporary
Exempt/Non-exempt: Non-exempt
Schedule: October 1, 2018 through February 1, 2019, Monday-Friday 8:15 am to 3:00 pm and some Saturdays

Job Purpose

The main role that this temporary position fills is to provide a warm and welcoming environment and comfortable atmosphere for all guests to Admissions.

Essential Functions & Duties

• Greet guests professionally and welcoming
• Provide beverages, snacks or accommodate guest needs as appropriate
• Answer incoming phone calls and handle appropriately
• Make and maintain appointment calendar
• Preparing outgoing mail
• Provide other miscellaneous administrative support as needed
• Must adhere to all School policies as outlined in the Employee Handbook
• Continually meet or exceed Pomfret School’s Standards of Behavior, Character, and Engagement
• Perform other duties as assigned

Position, Education/Certification and Software Requirements

• Pleasant and accommodating personality
• Excellent communication and organizational skills
• Highest level of professionalism